10 Enterprise-Level Challenges to Switch to OneDrive from Box

When your enterprise has decided to switch to OneDrive from Box, it is more complicated than it sounds, as it comes with its own set of issues during migration.

This blog explains the challenges that arise when you transfer Box files to OneDrive and how CloudFuze can help resolve them.

1. User Mapping

In an enterprise-level Box migration to OneDrive, thousands of user account data must be moved from Box to OneDrive, where not all user accounts are active. Therefore, it is critical to segregate only the active and required user accounts and map them to the target cloud. But, it is a very tedious process when performed manually.

CloudFuze helps automate user mapping at a granular level and saves the IT admin team a lot of time and effort.

2. Unsupported Special Characters and File/Folder Names

OneDrive does not support some special characters like ” *: < >? / \ | in file or folder names. It also restricts file or folder names that contain these terms: .lock, CON, PRN, AUX, NUL, COM0 – COM9, LPT0 – LPT9, _vti_, desktop.ini, and any filename starting with ~$ and limits the file path length to 400 characters.

As a result, Box files containing these characters in the file names conflict when you migrate data from Box to OneDrive.

CloudFuze’s in-built feature overcomes this issue by automatically replacing the special characters with a hyphen (-) or an underscore (_) and trimming any extra characters in the file path to be within the limit of 400.

Our managed migration team also ensures that the restricted file names do not appear during the migration process.

3. Preserving the File Attributes

The data migration is not simply a data dump from source to destination. Instead, it requires preserving the file attributes like comments, internal links, shared links, timestamp, version history, folder hierarchy, and file permissions when you move data from Box to OneDrive.

But it is impossible to manually migrate these file features for an enterprise-level data migration involving thousands of data files.

CloudFuze’s advanced capabilities help retain all the underlying file attributes for each file during the migration.

4. API Throttling Risk

During data migration, APIs interconnect the source and destination clouds with each other. API throttling is a process that controls the number of transactions that an API can handle at a particular time.

When the API throttling limit reaches the maximum while migrating thousands of enterprise data, it disrupts the data migration process.

To deal with this issue, CloudFuze X-change automatically slows down the Box migration to OneDrive when the source or destination cloud is about to reach the API throttling limit, bringing down the associated risks. It also segregates the entire migration into data batches to avoid overutilization of resources.

5. Data Security & Governance

Enterprises and Small and Medium Businesses (SMBs) face the challenge of maintaining data security and governance while migrating from Box to OneDrive. Loss of sensitive data can result in unfavorable consequences that could destroy the business’s reputation and cause a substantial financial loss.

CloudFuze ensures maximum security when you switch from Box to OneDrive through standard encryption during the migration. It also complies with data security policies and governance laws like GDPR for companies in the UK or EU.

6. Box Notes Compatibility

Box Notes are word processor files exclusive to Box cloud that cannot exist in other clouds like OneDrive. So transferring Box Notes to OneDrive is a technical challenge that needs to be addressed.

CloudFuze automatically converts Box Notes into .DOCX Microsoft Word files, retaining the same permissions and file features while migrating it to OneDrive. In addition, it helps in quick transfer of data within the planned migration timeline.

7. Reflection of Real-Time Changes

End-users of enterprises and SMBs face many challenges in embracing and adapting to the new cloud environment. It requires real-time data changes to be reflected without migrating the entire data each time.

CloudFuze offers a delta migration feature that makes real-time incremental changes from Box to OneDrive.

8. Conflicting Files

Businesses must overcome the issue of handling conflicting files that fail to migrate successfully. Sometimes it requires restarting the entire batch once again when some files fail to migrate.

But CloudFuze helps handle this challenge by automatically remigrating the conflicting files. This feature saves a lot of manual effort and time dedicated to identifying and remigrating particular files.

9. Migration Through On-Premises Private Servers

Businesses within sectors like finance, healthcare, and government institutions require very high data confidentiality. For this reason, these enterprises restrict migrating their data using public or shared servers.

To combat the risks associated with these scenarios, CloudFuze enables deployment of the data migration tool in privately owned on-premises servers for maximum data security.

10. Lack of Flexible Pricing Plans

One of the critical gaps that enterprises face during cloud data migration is the need for more flexible pricing plans. Usually, the pricing plans are fixed, involving an annual commitment where the company pays for unused periods. At the same time, flexible options like milestone-based payments help enterprises streamline their commercials.

CloudFuze offers bespoke pricing plans that are customized for every business need. Pay only for the required number of users and period and migrate from your desired source cloud to your destination.

Reach out to our data migration team to help overcome the challenges when you switch from Box to OneDrive.