Transfer Dropbox to Google Workspace to Simplify Fee Structure

With the primary focus on simplifying fee structure (cloud licensing structure), your organization’s plan to transfer Dropbox to Google Workspace must be backed with a strategy that aligns with the use case (the organizational goal). Every aspect of the migration planning must focus on the use case of letting go of all the source platforms and the licensing costs associated with them.

Having helped Enterprises, SMBs, and MSPs worldwide migrate from Dropbox to Google Drive and Google Shared Drives for consolidating licensing structure into Google Workspace, we have gained a lot of insights that can help inform any organization’s upcoming migration strategy. We have shared them below.

1. Finalize the Google Workspace Business License

The first and the most important step is to explore Google Workspace’s business plans and choose the license that best meets your organization’s needs. Since this is an organizational level task, it is important to involve all the decision-makers and other stakeholders in making an informed decision.
The ideal approach to consolidating licensing structure is to completely adopt the destination cloud suite. As such, it is critical to choose a Google Workspace business plan that includes ample storage space and all other apps and tools that your organization needs for seamless operations continuity.

2. Eliminate Dependencies on Third-Party Apps Integrated into Dropbox

When it comes to moving away from Dropbox to consolidate fee structure in Google Workspace, it largely translates into letting go off all the third-party apps integrated in your organization’s Dropbox environment and eliminating dependencies on them post migration.

For example, if your organization is using Slack as a chat/communication platform integrated into Dropbox storage, your IT team along with other decision makers may consider leaving Slack and migrating chats to Google Chat in Google Workspace. This way, your organization does not have to depend on Slack and other third-party apps after migrating to Google Workspace.

3. Optimize the Migration’s Scope of Work

The more structured the user accounts and data migrated to Google Workspace, the simpler it becomes for your IT team to ensure proper adoption of the cloud suite. And a major part of structuring the migration has got to do with planning the scope of work (SOW).

When planning the SOW, prioritize optimization by performing a deep pre-migration analysis of the Dropbox environment and gaining full clarity on the user accounts and their data to be migrated. For instance, there may be many user accounts and data which may no longer be required for operations continuity post-migration. Identify such accounts and data and consider abandoning them to avoid adding unnecessary job items to the SOW.

4. Ensure Proper Preparedness to Use All Google Workspace Apps

As part of the efforts to eliminate dependencies on the third-party apps integrated into Dropbox, ensure that all the teams within the organization have proper preparations to adopt and extensively use all the important apps of Google Workspace, including:

• Google Drive: for individual-level file and folder storage
• Google Shared Drives: for one-to-one and group-level collaborative file and folder storage
• Gmail: for emails
• Google Chat: for organization-wide communication and collaboration
• Google Calendar: for regular scheduling at individual and team level

5. Decommission Dropbox and Other Apps Integrated into It

Lastly, it becomes imperative to decommission Dropbox storage and other third-party apps that your organization has integrated into the Dropbox environment. This way, your company can be completely free from the obligation of renewing the annual licenses of the source cloud and create complexities in fee structure. This can be highly impactful specifically for smaller-sized organizations that are planning to lower cloud spends through the migration project.

Transfer Dropbox to Google Workspace in a Strategic, Seamless, and Secure Way

With CloudFuze as the Dropbox to Google Workspace migration partner, your organization can achieve the goal of simplifying fee structure in Google Workspace. Our migration team is equipped with the tools, methodologies, and 10+ years of experience in enabling your organization to let go of the multiple licensing costs in Dropbox and other apps used in tandem. Have a free and no-obligation discussion with our migration team to further understand the scope.