How Can Large Enterprises Transfer Outlook Mail to Gmail?

Transferring Outlook emails to Gmail at a large enterprise level is a different ball game altogether. The plan or the roadmap must address all the critical aspects of the migration and eliminate the risk of user impact.

Here are some best practices for large-sized enterprises to migrate emails from Outlook to Gmail:

Perform a Proper Pre-Migration Assessment

It is only through a proper assessment of the Outlook environment during the pre-migration stage that your enterprise can make informed decisions in planning the scope of work. If your enterprise organization has a lot of users in Outlook and has been using the email system for many years, it is likely that the platform has a lot of historical data.

Make sure to check all these important areas when performing the pre-migration assessment:

• The total number of active users
• The total number of regularly used mailboxes
• Calendar events and their synchronization
• Contact lists

Choose an Enterprise-Grade Email Migration Solution

Large-sizes enterprises also need to put a lot of focus into choosing the right email migration solution. Considering the complex email usage patterns common in large enterprises, your team can consider choosing a turnkey solution that has enterprise-ready performance capabilities.

At CloudFuze, we lead the email migration industry in offering one of the most advanced solutions for migrating Outlook to Gmail. Our enterprise-grade migration tool can help your team migrate unlimited number of mailboxes, user accounts, calendar syncs, and more, while ensuring world-class security.

Transfer Outlook Mailboxes to Gmail in Phases

If your enterprise organization has a high volume of mailboxes to transfer from Outlook to Gmail, the best approach is to plan and perform the migration in phases. Divide the total number of users to migrate into equal batches and migrate each batch one after another.

With this approach, your team can keep the overall migration process lightweight which helps avoid the risk of API throttling. This sequential approach also makes it simpler to monitor the migration process and perform the validation post-migration.

Establish a Proper Communication Plan

It is common for teams and managers to work in silo when undertaking a large-sized enterprise-level Outlook email migration to Gmail. Do not go the wrong route of overlooking communication as it is key to proper migration management, including progress monitoring.

Work with your team to create a proper communication plan. While you are at it, coordinate with the migration vendor you have chosen and establish communication channels, such as emails, video conferences, in-person meets, etc. Also, layout a communication schedule for all stages of the migration, including:

• Pre-migration stage
• During migration stage
• Post-migration stage

Prioritize Proper Change Management

Change management is one of the most important focus areas for large enterprises planning to transfer Outlook emails to Gmail in bulk. Similar to creating a communication plan (see above), plan a change management process that ensures the end-users do not get impacted by the transition.

Address all the critical areas with the change management plan, including:

• Communication to users about the transition
• Best practices, e.g., email notification suppression, to avoid user impact
• Proper user training and onboarding
• Expert assistance in post-migration integration

Transfer Outlook Mails and More to Gmail with CloudFuze

With CloudFuze as your email migration partner, you can enable your enterprise organization to transfer all mailboxes, users, email metadata, contact lists, calendar syncs, and more from Outlook to Gmail smoothly and securely.

Share your email migration requirements for a tailored price quote.

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