Introduction
With the upcoming shutdown of Workplace by Meta, businesses are now in need of a suitable alternative. Among various options, Microsoft Viva Engage is a great alternative, considering the robust suite of collaboration features and security if offers.
At CloudFuze, we have introduced a new pathway that allows secure and seamless migrations from Meta Workplace to Viva Engage. Our new migration solution is scalable to any business size and comes feature-packed!
Watch this video for a quick walkthrough of our Facebook Workplace to Microsoft Viva Engage migration tool:
Meta Workplace to Viva Engage Migration Use Case
The use case for almost all businesses that are planning to move away from Meta Workplace is Meta’s announcement of the platform’s shutdown in 2026. And the reasons for such businesses to specifically consider Viva Engage can be:
- Consolidation into Microsoft 365 license already in use
- Adoption of a full-suite cloud office like Microsoft 365
Challenges of Migrating from Meta Workplace to Viva Engage
Companies with a high volume of users and messages can face several challenges during Facebook Workplace to Viva Engage migration. Some of the major challenges include:
- Migrating a high volume of groups and members
- Migrating millions and billions of messages
- Preserving message threads (sequences) of each user
- Preserving timestamps and other metadata
- Migrating special features, e.g., emojis
Migrate from Workplace to Viva Engage with CloudFuze
With our Meta Workplace to Microsoft Viva Engage migration solution, you can move your company’s entire Workplace groups, messages, and metadata while replicating the historical and hierarchal order.
Our tool is one of the few in the industry to have highly advanced migration capabilities. Here’s how our tool compares with other options in the market:
| Migration Capabilities | CloudFuze | Competitors |
|---|---|---|
| One-time Migration | ✓ | ✓ |
| Delta Migration | ✓ | ✓ |
| Public Group Migration | ✓ | ✓ |
| Private Group Migration | ✓ | ✕ |
| Group Members Migration | ✓ | ✓ |
| Poster’s Username Retention | ✓ | ✓ |
| Attachments Migration | ✓ | ✓ |
| User Mentions in Group | ✓ | X |
| Emojis Migration | ✓ | X |
| Unlimited Delta | ✓ | X |
| Option to Cancel & Pause Group Migration | ✓ | X |
| Filtering/ Selecting Time Period to Migrate e.g. last 18 months, or last 3 years, etc. Channels and DMs | ✓ | X |
| Renaming at Destination | ✓ | X |
| Modification of Timestamp for Groups and Direct messages | ✓ | X |
| Sync Group | ✓ | X |
| Start and End Date of Migration | ✓ | X |
| External User migration in Group | ✓ | X |
Steps for Migrating from Meta Workplace to Viva Engage
Follow the steps listed below to understand the process of moving from Workplace to Microsoft Viva Engage.
Step 1: Log in to CloudFuze Webapp
Start by creating a CloudFuze account and logging into our migration webapp.
Step 2: Add and Authenticate the Meta Workplace Cloud
After logging in, locate and select the Meta Workplace cloud under the “Business Clouds” section.
Enter the Access Token and Client Secret ID that the Workplace login prompt requires.
Step 3: Add and Authenticate the Viva Engage Cloud
Next, locate and add the Microsoft Viva Engage cloud from the “Business Clouds” section.
Enter the login details that the Viva Engage login prompt requires.
Step 4: Verify the Clouds Addition
Switch to the Manage Clouds tab and check and ensure both clouds, Meta Workplace and Viva Engage, are added properly.
Step 5: Configure the Source and Destination Cloud
Navigate to the Messages Migration section. There, select Meta Workplace as the source and Viva Engage as the destination cloud.
Step 6: Generate the Pre-Migration Report
Next, generate the pre-scan report in the Pre-Migration stage. This report helps you get a snapshot of everything that’s to be migrated, such as the total number of users, messages, and more. Once done, click on Next.
Step 7: Map the User Accounts
Map the user accounts from Workplace to Viva Engage. To do this, create CSV user mappings and upload the CSV file to the webapp. Our tool will then populate mapping data from the CSV file. Once done, click on Next.
Step 8: Select the Groups to Migrate
Select the Groups that you want to migrate from Facebook Workplace to Viva Engage. You can either select all or choose them selectively.
Step 9: Authenticate the Viva Engage User Accounts
Select the Viva Engage user accounts and send authentication email to them. Completing this step facilitates the migration of Meta Workplace users’ messages to the mapped user accounts in Viva Engage.
Step 10: Monitor the Migration Progress
The webapp will redirect you to the Reports dashboard that displays the status of all the ongoing migration.
Meta Workplace to Microsoft Viva Engage FAQs
Why is Meta Workplace shutting down?
Meta disclosed that they are shifting their focus to other priorities, such as AI, and therefore have made the decision to close Workplace in 2026.
Is Viva Engage a good alternative to Meta Workplace?
Yes, Microsoft Viva Engage offers many collaboration features that make it a good alternative to Workplace by Meta. In fact, companies already on Microsoft 365 can consolidate further by moving their Workplace users and messages to Viva Engage.
What is a good Meta Workplace migration tool?
CloudFuze offers some of the most advanced functionalities for Meta Workplace migration, such as groups migration, memberships preservation, metadata retention, message history preservation, and more.
