Transfer Gmail to Outlook At A Large Enterprise Scale

Transferring emails from Gmail to Outlook at a large enterprise scale is a challenging journey that requires strategic approaches. From technicalities to process-related challenges, the transition presents multiple challenges.

But we are here to help you navigate through these roadblocks. In this post, we have shared several high-level insights we have gained from our years of experience in helping large companies migrate their emails.

1. Choose a Migration Tool That Supports Large-Scale Email Migration

The first and the most important factor to consider is to choose a migration tool that supports large-scale transfers of emails from Gmail to Outlook along with:

  • Attachments migration
  • Preservation of rich metadata
  • Calendar events and timestamps migration
  • Email status preservation
  • Draft, Junk, and Deleted mailbox migration

At CloudFuze, we provide large enterprises with the industry’s most advanced Gmail to Outlook migration solution. Our tool offers industry-leading email migration capabilities while ensuring enterprise-grade security and scalability.

2. Perform a Test Migration Before Starting

A pattern that’s common among large enterprises planning email migrations is testing out the migration tool extensively. A proper demo session helps understand the tool’s real-world capabilities and security features.

Create a pilot batch of a couple of users and their mailboxes and perform the demo migration. Make sure to validate the demo migration and check the migration results.

Gmail to Outlook test migration

3. Create and Validate User Mapping for Accuracy

Accuracy is undeniably one of the most important factors that determine the success of your email migration. Similar to large-sized enterprises, you must focus on ensuring a high level of accuracy. And this is possible by creating proper user mapping.

It is also important to validate the CSV-based user mapping on our tool to be sure that it can allow our tool to populate data and migrate with complete accuracy.

Transfer Gmail to Outlook

4. Choose and Finalize the Mailboxes to Migrate

Similar to choosing users, select the mailboxes you want to migrate from Gmail to Outlook. Review the overall selection in the SOW (scope of work) planning process and finalize them.

Streamlining this process will help you save time in moving to other stages, such as:

  • Pricing agreements
  • Legal and security policy agreement
  • NDA agreements
  • Project kick-off

5. Create User Batches and Migrate Them

When planning to transfer Gmail emails to Outlook at a large enterprise scale, managing the overall migration, including monitoring and validation, can be highly challenging. Technical risks, such as API throttling further add to the complexity.

Therefore, it is important to create multiple batches of the total users and migrate them one at a time. This approach helps keep the migration process lightweight.

Watch our Gmail to Outlook Migration Tutorial

Migration batches

Watch the video tutorial of how you can use our migration tool to transfer Gmail to Outlook.

You can also request a demo for FREE, without any obligation.

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