Import Outlook to Gmail to Maximize Business Email Storage

With business email, storage can really become a problem. If your team is having to delete messages in order to clear some space or is struggling with massive attachments, it may be time to make a switch.

Microsoft Outlook offers you limited storage based on your plan and businesses need to upgrade or do inbox quotas manually. Gmail offers more generous storage and is well-integrated with Google Drive for handling large files easily.

So, let’s get into the significant differences and why businesses migrate Outlook to Gmail for additional storage.

Storage Showdown: Outlook vs. Gmail

Here is a side-by-side comparison of attachment upload limits in Gmail and Outlook:

Key Takeaways:

• Storage: Outlook has distinct email storage for free users, while Gmail’s free space is common across services. However, Gmail offers more scalable solutions to business plans.
• Attachment Limits: Gmail supports larger attachments via Google Drive, and Outlook employs OneDrive for larger files.
• Cloud Integration: Gmail has native integration with Google Drive and large file sharing, and Outlook integrates natively with OneDrive but has more limited storage.

Gmail has a larger direct attachment capacity and smoother collaboration with Google Drive for large files, so it’s more suitable for sending large files.

For business users, Google Workspace comes with unlimited storage, so it’s ideal for businesses that receive lots of emails, attachments, and shared documents.

Comparison of Storage Limits between Gmail and Outlook

Gmail:

Google Workspace accounts have higher storage:

• Business Starter: 30 GB per user.
• Business Standard: 2 TB per user.
• Business Plus: 5 TB per user.
• Business Plans: 5 TB per user, additional storage for organizations with 5+ users.

Outlook:

• Microsoft 365 subscribers receive 50 GB of email storage or 100 GB of mailbox per user for business-class email.
• Additional cloud storage through OneDrive (from 1 TB)

Why Companies Prefer Gmail for Storage & Large Files

Importing from Outlook to Gmail has several advantages beyond having more storage space:

1. No More ‘Inbox Full’ Warnings

• Gmail provides 15 GB of free space, and Outlook also provides 15 GB for free.
• Business Gmail accounts provide unlimited storage (Enterprise plans) and therefore, your team will never lack space.

2. Effortless Sharing Large Files

• Gmail provides native 25MB attachments. For larger files, Google Drive generates a shareable link so that users can share files of any size without filling up mailboxes.
• Outlook has a 20MB limit on most plans for attachments. Large attachments involve manual workarounds such as OneDrive links.

3. Storage Management

• Gmail separates emails into Primary, Social, and Promotions automatically. Smart filters automatically send important emails ahead of others and auto-archive unimportant ones.
• Outlook necessitates manual structuring of folders.

4. Email Security

• Gmail eliminates 99.9% of phishing, spam, and malware.
• Outlook’s spam protection is sufficient but not as great as Google Workspace.

5. Cost Effective

• Google Workspace storage expands with your company – no surprise fees for additional space.
• Outlook’s premium storage options become costly for large companies with increasing data needs.

For entrepreneurs who value email storage scalability, Gmail is the better option as it offers flexible and scalable options.

How to Import Outlook to Gmail Without Losing Data

When you migrate business emails from Outlook to Gmail, you have two solutions. While Google’s Data Migration tool is available, it is involved and time-consuming for IT admins so a trusted migration service such as CloudFuze is ideal for SMBs and large enterprises.

Option 1: Google’s Built-in Data Migration Tool

Google has a Data Migration Tool for business users via the Google Admin Console. But the process involves:

• Manual configuration – IT administrators must configure settings, permissions and authentication.
• Partial automation – Users must drag emails, contacts and calendar data one by one.
• Risk of data loss – Folder structures, read/unread status and labels may not move.
• Slow with large organizations – The process is time-consuming and businesses can experience downtime.

This choice is suitable for small migrations but in the case of large mailboxes, enterprise or team attachments and compliance needs, it can be technically challenging, error-prone and operationally intensive.

Option 2: Migrate with CloudFuze – A Google Trusted Partner (Fast & Secure)

For organizations requiring large-scale migrations, having a trustworthy Outlook to Gmail migration partner is essential for an uninterrupted, secure transfer. CloudFuze cloud migration platform is a Google-accredited migration partner enabling organizations to move Outlook emails to Gmail with:

• Zero Downtime – Keeps business operations unaffected during migration.
• Complete Data Integrity – Preserves emails, attachments, labels, folder structure, access permissions, and metadata.
• End-to-End Encryption – Safeguards data transfer with industry-leading security standards like ISO 27001, SOC 2 Type 2, and GDPR compliance.
• Scalability – Ideal for small businesses to large corporations with thousands of users to migrate.

Migrating Outlook to Gmail with CloudFuze

• Register on CloudFuze and connect your Outlook and Gmail accounts.
• Select what to transfer – emails, attachments, folders, labels and calendar data.
• Initiate migration – CloudFuze will all the transfer behind the scenes.
• Monitor progress from the CloudFuze dashboard using real-time monitoring.

With CloudFuze, you can avoid the hassle and security perils of manual transfer and obtain a high-fidelity, secure transfer to Gmail. Move Outlook to Gmail with CloudFuze today and have rapid, secure and simple!

What Happens After Importing Outlook into Gmail?

• Your contacts and attachments and emails will be accurately exported in Gmail.
• Emails are searchable using Gmail’s AI-powered search.
• Business users can integrate Gmail with Google Meet, Chat and Drive to collaborate.
• If you make the switch to Google Workspace your business will receive increased security and admin controls.

Is It Worth Making the Switch from Outlook to Gmail?

For businesses requiring better storage, AI-driven search, seamless collaboration, and world-class security, it’s an excellent move to make the switch from Outlook to Gmail. Google Workspace enables you to purchase unlimited storage, better email management, and more stringent security measures—all while making business communication easier.

Upgrade your business email now! Migrate Outlook to Gmail with CloudFuze and enjoy unlimited storage! Let’s connect.