Box to OneDrive Migration Plan for Enterprises & SMBs

The right Box to OneDrive migration plan steers businesses into the path of complete success, when it comes to moving users and their critical data away from Box to embrace OneDrive and other Microsoft 365 apps. However, creating the right plan itself can be challenging, especially for companies and their IT teams undertaking a cloud migration for the first time.

If this pain point resonates with you, check out the planning approach we have shared in this post and gather insights into planning the Box to OneDrive journey for your company.

1. Evaluate your Migration Use Case, Requirements, & End Goals

The first stage of Box to OneDrive migration planning is analyzing the use case and migration goals. Factor in your company’s use case of migrating from Box to Microsoft 365 and specifically to OneDrive, such as consolidations. Also, consider the end-goals your company plans on achieving, such as cost-savings with a consolidated Microsoft 365 license.

2. Partner with the Right Cloud Migration Solutions Provider

After gaining clarity on the migration goals and requirements, explore third-party cloud migration solutions that make the switch seamless and secure. Consider these mission-critical factors when exploring Box to OneDrive migration tools:

• Capability to migrate large streams of data with consistent throughput
• Preservation of important metadata, such as timestamps, versions, and more
• Enterprise-grade security and compliance
• Scalability and customizability
• Project scope-based pricing

3. Perform Trial Migrations to Test the Tool’s Capabilities

After choosing a suitable migration tool, test its capabilities with a demo or a POC. Create a small batch of users with file/folder shared between them. Test migrate them in a live demo to understand the tool’s capabilities and overall performance.

4. Plan the Scope of Work, Roadmap, and Timeline

After testing the tool’s performance and capabilities, plan the scope of migration that includes all that is to be migrated, such as the total number of users, the total size of data, and the types of metadata to migrate. The Box to OneDrive migration plan should also include a proper roadmap and timeline.

5. Have Pre-requisites in Place

Certain pre-re quisites during the pre-migration stage, such as admin login details, CSV mapping of user accounts, creating user batches, etc, determine how smoothly your team can start the migration process. Therefore, it is critical to focus on these pre-requisites before starting the migration.

6. Start the Batch-Wise One-time Migration

After adding and authorizing the Box and OneDrive clouds through the OAuth process and configuring all the parameters in the migration tool, start the one-time migration of each batch. Keep track of the migration progress with regular updates. This approach also helps keep the risk of downtime at bay.

7. Validate Each User Batch Post-One-Time Migration

Validate each user batch as and when they get migrated to OneDrive. Check the migration reports to perform the migration validation. Make sure that the files and folders are migrated with metadata intact.

8. Start the Batch-Wise Delta Migration

Similarly, start the delta migration of each user batch after its one-time migration and validation gets completed. It is best to schedule the delta migration during the weekends when users are not working on the source cloud (Box). This approach helps prevent the build-up of additional incremental changes.

9. Validate Each User Batch Post- Delta Migration

Validate the user batches as and when their delta migration gets completed. Check the incremental data imported from Box to OneDrive in the delta migration reports. Make sure to validate all the user batches to wrap up the incremental changes transfer process in a proper way.

10. Perform Post-Migration Integration and Onboard Users

Lastly, ensure proper integration of the migrated data. A large part of doing that can involve re-integrating the third-party apps and plug-ins previously used with Box. This helps maintain operations and collaboration continuity among the end users post-migration.

Create A Strategic Box to OneDrive Migration Plan with CloudFuze

Connect with our team to create a Box to OneDrive migration plan that best suits your company’s migration needs and goals. With more than a decade of experience in helping large enterprises migrate from Box to OneDrive successfully, we can help you streamline the entire journey with a high level of security.