Copy Teams to Google Chat? Do These 5 Post-Migration Tasks!
Congrats, Google Chat is live! Now what? Here’s what you need to do to ensure a smooth experience for your team after a successful Microsoft Teams to Google Chat migration.
Whether you’re an IT admin leading the charge or a business decision-maker making sure collaboration runs smoothly, the job isn’t done yet. Migration doesn’t end once your data is migrated.
Ensuring a smooth transition requires post-migration tasks to get Google Chat set up for your organization and your teams to work seamlessly in their new environment. Without the right post-migration steps, you might run into missing data, broken integrations or confused users—and that’s the last thing you want in a large enterprise.
Here are 5 post-migration tasks to do after you move Teams to Google Chat for a smooth and great experience.
1. Verify Data Integrity and Chat History
After you copy Microsoft Teams to Google Chat, the first thing to do is to make sure all your conversations, files and user data have migrated correctly.
Steps to verify data integrity:
- Check migrated users, channels, group messages, direct messages, threads and attachments.
- Ensure Teams channels are mapped to Google Chat Spaces correctly.
- Validate file links and shared drives to avoid broken references.
- Ensure chat history, metadata and timestamps are preserved.
Our CloudFuze Teams to Google Chat migration tool ensures a successful transfer, preventing data inconsistencies and future errors.
2. Optimize Google Chat Spaces and User Access & Permissions
Unlike Microsoft Teams, Google Chat uses Spaces instead of channels. Make sure you get these Spaces set up properly.
Actions to take:
- Reorganize Spaces by department, team or project.
- Adjust user roles to have the right access levels.
- Enable admin controls to manage compliance and security.
Make sure all users have the right permissions and are added to the right Spaces when you move Teams channels to Google Chat. Another post-migration priority is that all team members have access to the right chats, spaces and messages.
- Check User Access: Make sure every team member can login and access their chats and spaces.
- Reinvite External Users: If your team works with external partners, make sure they are still part of the conversations and adjust sharing settings in Google Workspace Admin Console accordingly.
- Manage Permissions: Adjust permissions for spaces so only authorized users can add members, share files or modify settings.
- Audit Access Controls: Review role-based access control (RBAC) settings to ensure that admins, moderators, and standard users have the correct permissions.
Our reliable migration platform accurat Our reliable migration platform accurately transfers Microsoft Teams to Google Chat while preserving all user access controls for secure migration.
3. Train End-Users on Google Chat Features
Not all users might be familiar with all of Google Chat’s features. To maximize efficiency users, users need to adapt to the Google Chat interface and collaboration tools. Structured training ensures a smooth transition.
- Host Live Training or Onboarding Sessions: Video tutorials or Q&A sessions to guide users on features like threaded conversations, mentions and space organization.
- Deploy Internal Knowledge Base: Google Docs repository with FAQs, troubleshooting and best practices for using Google Chat.
- Set up IT Support Channel: Dedicated space in Google Chat for users to report migration issues and get real-time support.
Google Chat and Microsoft Teams serve the same purpose but features and terminology are different. Make sure users understand:
Bots & Power AutomateChat Bots & Google Apps Script
| Microsoft Teams | Google Chat Equivalent |
|---|---|
| Teams & Channels | Spaces |
| Meetings (built-in) | Google Meet integration |
| @mentions in messages | Similar, but no threaded replies in DMs |
| File sharing via SharePoint | File sharing via Google Drive |
Share a Google Chat best practices guide, and host live training sessions to ease the transition.
4. Set up Compliance and Security Policies
Security settings in Google Chat are different from Microsoft Teams so post-migration security checks are necessary.
- Configure Google Workspace security policies.
- Enable data loss prevention (DLP) to prevent unauthorized access.
- Set up Google Vault for compliance and legal hold requirements.
A strong security framework ensures a safe and compliant collaboration environment. Use the Google Chat admin guide to set up role-based security policies across your organization.
5. Organize Spaces and Conversations
In Microsoft Teams workspaces were organized into Teams and Channels, in Google Chat it’s Spaces for collaboration. If your migrated conversations seem disorganized take the time to:
- Rename Spaces for clarity: Migrated Teams and Channels should have recognizable names in Google Chat.
- Adjust member permissions: Unlike Teams Google Chat lets you manage Space roles (Managers vs. Members).
- Pin important Spaces: Keep frequently used conversations at the top for easy access.
At CloudFuze, we accurately map and migrate Spaces, keeping everything organized and accessible while preserving structure and permissions.
Google Chat vs Microsoft Teams Feature Comparison
Here’s a side-by-side comparison of Google Chat features vs Microsoft Teams for IT admins and businesses switching from Teams to Google Chat.
| Category | Microsoft Teams | Google Chat |
|---|---|---|
| Workspace Structure | Teams → Channels → Threads | Spaces → Conversations |
| Threaded Messaging | Available in Channels | Limited in Spaces |
| Direct Messages (DMs) | Supported in Chat | Supported in Chat |
| Meetings | Built-in Teams Meetings | Integrated with Google Meet |
| Meeting Scheduling | Outlook & Teams Calendar | Google Calendar |
| AI Features | Microsoft Copilot (AI-powered chat, meeting summaries, workflow automation) | Google Gemini AI (Smart chat responses, conversation insights, automated summaries) |
| File Storage | OneDrive & SharePoint | Google Drive |
| File Collaboration | Microsoft Office (Word, Excel, PowerPoint) | Google Docs, Sheets, Slides |
| Third-Party Integrations | Microsoft apps, Power Automate, Zapier | Google Workspace, Zapier, AppSheet |
| Workflow Automation | Power Automate, Teams Bots | Google Apps Script, Chat Bots |
| Security Controls | Microsoft 365 Admin Center | Google Workspace Admin Console |
| Compliance & Legal Hold | Microsoft Compliance Center | Google Vault |
| Data Loss Prevention (DLP) | Available | Available |
| End-to-End Encryption | Available | Available |
Post-Migration Success = Adoption + Productivity
Moving from Teams to Google Chat is just the beginning. Complete these tasks for a smooth post-migration experience and get your business and users to embrace the new platform (Google Chat) and be productive and comfortable with Google Chat.
One call could save your migration hassle. Get a free expert consultation today!
FAQs
What happens to my chat history when I move Teams to Google Chat?
When you migrate Teams to Google Chat, chat history, messages, and attachments are transferred. However, it’s essential to verify data integrity post-migration.
Can I migrate my Teams contacts and group members to Google Chat?
Yes, user data, including direct messages, group chats, and channel members, can be migrated. However, admins should verify group memberships and ensure that all users have correct access in Google Chat Spaces.
How can I ensure no data loss during Teams to Google Chat migration?
Our CloudFuze migration tool transfers messages, files, and user data accurately. After migration, we verify data integrity by checking chat history, file links, and user permissions in Google Chat.
Will my Teams emojis, reactions, and GIFs be available in Google Chat?
Yes, our platform supports the migration of chat emojis, reactions, and GIFs from Teams to Google Chat.
Still have questions? Talk to our specialist now!
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