Organizations around the world are recognizing the advantages of embracing cloud-based office suites for seamless collaboration and efficient document management. And the transfer of Dropbox files to Google Shared Drives, which comes integrated with other Google Workspace apps, has been a notable migration trend.
This guide covers everything about Dropbox to Google Shared Drives migration, including challenges, migration tools, and migration process to help businesses ensure a successful transition.
1. Introduction
Is your company planning to migrate Content from Dropbox to Google Shared Drives? Switching to Google Drive and Google Shared Drives from Dropbox includes migrating users, data, permissions,shared links, and other features that can complicate the migration process.
At CloudFuze, we can help your IT team speed up and automate the Dropbox to Google Shared Drives file transfer process, helping your company save a lot of time and money. Based on years of migration experience, we have developed proven methodologies to align your business outcome goals with the migration project while overcoming challenges.
If you’re keen to know more or want to see a demo of how we migrate data from Dropbox to Google Shared Drives, watch the video below:
4. CloudFuze Data Migration Services for Businesses
Our data migration experts provide tailored solutions that suit your business needs, allowing you to move files and folders from Dropbox to Google Shared Drives in strategic ways.
As a Google Cloud Partner, we at CloudFuze, have over a decade of experience helping companies switch to Google Shared Drives from Dropbox. Our highly experienced migration experts perform end-to-end data migration in collaboration with IT Admins and managers.
We make it simple and secure for you to either run the migration on CloudFuze SaaS servers or deploy the tool in on-prem servers if your business data is highly sensitive.
6. Dropbox to Google Shared Drives Migration Case Studies
With our one-stop solution for Dropbox to Google Shared Drive migrations of all sizes and complexities, we have created migration success stories for many businesses embracing the Google Workspace cloud suite.
Case Study Highlight: Intuit, a leader in the financial software industry, needed to move away from Dropbox and other clouds to consolidate into Google Workspace. Dropbox and Google restrictions and limited API calls created challenges in moving a high volume number of users to migrate. With our team, they were able to frame a strategy that addressed all of the challenges which enabled them to migrate securely. Explore the Intuit case study to learn more.
You can also check our other case studies to get more clarity on how our migration solutions have enabled some of the world’s largest businesses to migrate securely.
8. Steps to Migrate Data From Dropbox to Google Shared Drives
Follow the steps below to move Dropbox data to Google Shared Drives successfully.
Migration prerequisites
To initiate the transfer of Dropbox files to Google Shared Drives using CloudFuze, you must have the following prerequisites:
- A CloudFuze Account
- Dropbox admin login credentials
- Google Shared Drive admin login credentials
Note: Our monthly subscription plans don’t apply for business migration. Reach out to us with your migration needs for a demo or a customized quote to switch to Google Shared Drives from Dropbox.
Follow the steps below to move Dropbox data to Google Shared Drives successfully.
Step 1: Log into CloudFuze
The process to migrate Dropbox to Google Shared Drive starts with accessing the CloudFuze webapp.
Open the CloudFuze webapp to create or log into your account. We offer a limited free trial to test the service. As a business user, you can reach out to our sales team requesting an enterprise trial with more features.
Step 2: Add Dropbox Business Account to CloudFuze
Click on the Dropbox logo that you can find in the business clouds section. When planning for a business-focused Dropbox to Google Shared Drive file transfer, avoid adding Dropbox from the personal clouds list.
Step 3: Authorize Dropbox Business Account
Enter your Dropbox account’s admin login credentials in the popup window and click on the Sign-in button. By doing so, you are providing the needed access for CloudFuze to copy files from Dropbox to Google Shared Drives.
Step 4:Add the Google Shared Drives Account
Similar to the previous steps, you must add Google Shared Drive. Click on the Google Shared Drive logo in the business clouds list.
Step 5: Authorize Google Shared Drive
Enter your Google Shared Drives admin login credentials in the popup and click on the Next button.
Step 6: Allow CloudFuze to Access Your Account
Click on the Allow button to finish adding the Shared Drive account to CloudFuze. CloudFuze uses OAuth protocol to access your account via API calls. No human will be able to access your data during the process of copying Dropbox to Google Shared Drives.
Step 7:Verify the Cloud Addition Process
Quickly click on the Clouds icon in the left menu bar. Next, go to the Manage Clouds tab. You should be able to see both Dropbox and Shared Drives accounts there.
Ensure both clouds are added properly. CloudFuze’s Dropbox to Google Shared Drive migration tool accesses data from both clouds at the API level for fast and secure transfer.
Step 8: Click on the Team Migration Icon
Click on the Team Migration icon to copy files from Dropbox to Google Shared Drives. Note that you must configure a few settings before the migration begins.
Step 9: Select Source and Destination Cloud Accounts
Select Dropbox as the source cloud and Google Shared Drives as the destination. You need to be cautious while choosing the source and destination clouds to ensure you transfer files from Dropbox to Google Shared Drives and not the other way around.
Step 10: Upload User Mapping CSV File
You need to create a CSV file with a specific format to match users in the source and destination clouds. Much of this work is guided and carried out by our managed migration team.
CSV mapping is the best way to migrate Dropbox to Google Shared Drive with customized user mapping that aligns with business-specific migration goals.
Step 11: Creating the CSV File
Create the CSV file with the below details:
- Enter the source user email
- Enter source path
- Enter destination user email
- Enter the destination path
Step 12: Allow CloudFuze to Validate the CSV File
Once uploaded, CloudFuze takes a few moments to read and validate the CSV file. If there are any mistakes in the CSV format, our migration tool returns an error.
It is crucial to map user accounts properly in the CSV file to switch to Google Shared Drive from Dropbox with complete accuracy.
Step 13: Download the CSV
Download the CSV and click on the Next button for further migration.
Step 14: Configure the Migration
Choose a name for the Dropbox to Google Shared Drive file transfer project and select other preferences based on your migration needs. Once done, click on the Next button.
Step 15: Preview and Confirm the Migration
Preview the options and click on the “Start Migration” button if everything looks good.
Step 16: Migration Is In Progress
The ‘In-progress’ status indicates that the migration is in progress. Keep in mind that business users of CloudFuze’s Dropbox to Google Shared Drive migration tool have the privilege to receive detailed daily migration reports from the migration managers.
Step 17: Dropbox Business to Google Shared Drives Migration Has Been Completed
Once migration is completed, the status will show as “Completed.” You can download the migration report and check the list of all files and folders transferred.
