Export Outlook Emails to Gmail: Include Inbox, Sent & Drafts
Businesses tend to migrate emails from Outlook to Gmail for improving their infrastructure and reap the benefits of using Google Workspace.
A strategic email migration isn’t limited to just transferring emails; it also includes secure transfer of inboxes, sent items and drafts along with following best practices.
In this blog post, we have provided insights on how to export Outlook emails to Gmail for your business.
Why do Businesses Export from Outlook to Gmail?
Businesses move Outlook emails to Gmail for reasons such as:
- Company-wide migration to Google Workspace
- Mergers and acquisitions
- Preference for Gmail’s user interface and collaboration tools
- Decommissioning on-premises exchange servers
- Domain rebranding
Challenges in Exporting Outlook Emails to Gmail
Enterprises are likely to face challenges when they transfer emails from Outlook to Gmail, including:
- Manual approaches can skip drafts or sent items
- Missing timestamps and attachments
- Email threads can get broken
- API throttling issues can occur
To overcome challenges, choosing the best approach for Outlook to Gmail migration is essential for a successful transfer.
Limitations of Traditional Outlook to Gmail Export Methods
| Limitations of Traditional Approach | Impact |
|---|---|
| Incomplete Folder Migration | Manual exports are prone to missing out sent emails, drafts, and inbox folders unless you have specifically selected them. |
| Drafts Not Migrated via IMAP | IMAP-based methods often skip the drafts folder or break the formatting. |
| Not Scalable | Manual migration is time-consuming and unmanageable for large organizations. |
| No Reporting or Validation | Lacks in obtaining success/failure logs, summaries, or audit trails. |
| Security Risks | Risk of data breaches and non-compliance with security standards. |
| No Support or Error Recovery | Manual processes don’t offer technical support or rollback options. |
Traditional Methods Vs. CloudFuze Tool
| Feature | Traditional Methods | CloudFuze Tool |
|---|---|---|
| Inbox, Sent Transfer | Traditional approaches often skip inbox and sent folders during migration | ✅ Inbox, sent folders are migrated |
| Metadata | Timestamps, read/unread status, flags are lost | ✅ Timestamps, status, labels, are preserved |
| Drafts | Drafts are often skipped or corrupted | ✅ Drafts are migrated thoroughly |
| Scalability | Not scalable for large user bases | ✅ Scalable to large enterprise-scale migrations |
| Reporting | No logs or migration reports are generated | ✅ Provides logs and validation reports |
| Security Compliance | Uses legacy authentication for passwords | ✅ OAuth 2.0, SOC 2 Type II, ISO 27001 along with GDPR compliance |
How to Export Outlook Emails to Gmail with CloudFuze ?
1. Pre-Migration Planning
Have a pre-migration checklist and analyze your email volume and file formats.
2. Authenticate Accounts
Log into CloudFuze app. Now authenticate your Outlook and Gmail accounts.
3. Configure Migration Settings
Select files you want to migrate to, such as inboxes, sent items, and drafts.
4. Map Users
Use auto-mapping feature or upload a CSV file to accurately match user accounts between Outlook and Gmail.
5. Perform the Migration
Start the migration process while monitoring real-time progress through CloudFuze’s dashboard.
Screenshots of exporting Outlook inbox emails done using our migration tool:
Inbox emails in Outlook:
Outlook Inbox emails migrated to Gmail:
Screenshots of exporting Outlook sent emails done using our migration tool:
Sent emails in Outlook:
Sent emails from Outlook migrated to Gmail:
Screenshots of exporting Outlook draft emails done using our migration tool:
Draft emails in Outlook:
Draft emails from Outlook migrated to Gmail:
Transfer Outlook Emails to Gmail Seamlessly with CloudFuze
Using CloudFuze as your migration partner, export Outlook emails to Gmail by preserving inbox, sent emails and drafts without any data loss. Book a free and no-obligation demo of our tool today!
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