How to Migrate ShareFile to OneDrive? (2024 Guide)

1. Introduction

Ensuring the complete success of your company’s ShareFile to OneDrive migration involves using a business migration-focused tool that can transfer high-volume users/data and the features linked to them.

CloudFuze is one such market-leading migration tool that offers extensive support for enterprises, SMBs, and MSPs planning to migrate ShareFile to OneDrive.

This guide includes the steps and strategies for businesses to transfer ShareFile to OneDrive with CloudFuze.

2. ShareFile vs OneDrive for Business

ShareFile and OneDrive for Business have their own set of features for file sharing and security that cater to business users. However, OneDrive for Business has an edge over ShareFile with the SharePoint network and Microsoft Teams.

Many businesses switch from ShareFile to OneDrive for some of these core reasons:

• Ease of use
• Per user pricing
• Industry-leading collaboration through SharePoint and Teams

3. Challenges for Businesses To Migrate ShareFile to OneDrive

OneDrive has several file and folder naming convention limitations that create challenges during ShareFile to OneDrive migration. Some of the primary limitations that add challenges include:

• Unsupported special characters in folder and file names
• Restrictions for certain folder and file names
• Limitation of 400 characters for decoded file paths

CloudFuze helps businesses of all sizes overcome these limitations with built-in features that automate the resolution of OneDrive restrictions. For example, the built-in tool functionality automatically replaces unsupported special characters with either an underscore (_) or a hyphen (-).

4. Features of CloudFuze’s Migration Tool

With CloudFuze, your company can replicate the ShareFile environment in OneDrive by transferring data along with features. This approach makes it easy for the end-users (employees) to onboard Microsoft 365 and experience a seamless transition to OneDrive.

Some of the core features of CloudFuze’s files migration tool include:

• One-time and delta migration
• Root folder and file permissions migration
• Inner folder and file permissions migration
• Timestamps migration
• Version history migration

Learn more from our business migration team on how CloudFuze’s migration tool features can help your company achieve general or specific ShareFile to OneDrive migration goals.

5. How CloudFuze Migrate Permissions From ShareFile to OneDrive

CloudFuze’s migration tool transfers all permission levels of  ShareFile to OneDrive for Business and ensures proper conversion.

This table shows the migration and conversion of ShareFile permissions to OneDrive by CloudFuze:

6. Steps to Migrate ShareFile to OneDrive

A strategic approach to migrate ShareFile to OneDrive involves authenticating ShareFile and OneDrive securely, mapping users and data, choosing permissions and other features, and monitoring the migration with reports.

Here is a step-by-step process to transfer ShareFile to OneDrive with CloudFuze:

Step 1: Log into CloudFuze

The first step is to log into the CloudFuze webapp. And for that, you have to create an account. Create a trial account for free here.

Request a demo or a POC to see the migration tool in action and test all its features for ShareFile to OneDrive migration.

Step 2: Add ShareFile Account to CloudFuze

Go to the Business Clouds section of the web app’s dashboard and click on the ShareFile icon. A login prompt will pop up where you must enter the admin credentials.

Step 3: Add OneDrive Account to CloudFuze

After successfully adding ShareFile, add OneDrive for Business in the next step. Make sure to enter the Global Admin credentials.

Step 4: Check the Added Clouds

Go to the Managed Clouds section and check to ensure that you have added both clouds successfully.

Step 5: Configure the Source and Destination Clouds

Go to the Team Migration section and choose ShareFile as the source and OneDrive for Business as the destination cloud.

Step 6: Map the Users

Map the users that you want to migrate from ShareFile to OneDrive. CloudFuze supports auto-mapping as well as CSV mapping.

For this demo, we have selected a single user to migrate.

Here is how a CSV mapping looks like:

Step 7: Customize Permissions Mapping if Needed

You get the option to customize the mapping of permissions in the Permission Mapping stage. You can map the permissions of one user to another if needed.

Step 8: Choose Migration Options

In the Options stage, you can choose the features that you want to migrate along with the users and data from ShareFile to OneDrive for Business.

Step 9: Finalize the Migration Parameters

Perform a thorough check of all the features you have selected to migrate in the Preview stage.

Step 10: Initiate the Migration

Click on Start Migration if everything looks good.

Step 11: Check the Migration Reports

Make sure to check the migration reports to keep track of the migration progress. CloudFuze sends regular progress reports for ShareFile to OneDrive migration of all sizes.