How to Migrate from Google Shared Drive to OneDrive for Business

1. Introduction

For enterprises and SMBs, migrating Google Shared Drive to OneDrive for Business translates to migrating terabytes/petabytes of data while transferring all the key features.

This guide offers a step-by-step process to migrate Google Shared Drives to OneDrive for Business. Also, you can contact our migration team directly to learn how CloudFuze can help you with your migration needs.

2. Shared Drive vs OneDrive

Google Shared Drives are similar to SharePoint Online and therefore they do not share much similarity with OneDrive. Just like SharePoint Online, Shared Drives are designed for team data/content storage while OneDrive for Business is more focused towards individual storage within the Microsoft 365 cloud suite.

So, businesses planning to migrate Google Shared Drive to OneDrive can instead migrate Shared Drive content to SharePoint Online to replicate the user collaboration and content sharing structure.

But since OneDrive syncs seamlessly with SharePoint Online, it can function in some ways (in the file sharing territory) as Shared Drives. Moreover, users can effortlessly add OneDrive shortcuts in SharePoint Online.

3. Migrating Permissions From Shared Drives to OneDrive With CloudFuze

Companies planning to migrate Shared Drive to OneDrive for Business must have clarity on how the sharing permissions will be transferred from Shared Drives to OneDrive. Learning about the permissions migration will help companies understand how the permissions will be replicated on specific user roles in OneDrive.

CloudFuze simplifies the process of transferring permissions. The table below shows how CloudFuze transfers permissions of each user role from Google Shared Drives to OneDrive:

4. Steps to Migrate Google Shared Drives to OneDrive for Business

To migrate Google Team Drives to Office 365 (OneDrive for Business), you need to choose Google Shared Drives as the source and OneDrive for Business as the destination cloud. Mapping the user accounts and choosing the features to migrate are the other steps to follow.

Migration Prerequisites:

• A CloudFuze account (Enterprise trial available on request)
• Google Workspace admin login credentials
• OneDrive for Business (Microsoft 365/Office 365) admin login credentials.

1. Create a CloudFuze Account

Go to Cloudfuze webapp and create an account.

Note: If you are a first-time user of CloudFuze, we recommend that you get in touch with our migration team for a consultation and free trial.

2. Add Your Google Shared Drives Account

Locate the Shared Drives logo in the business clouds list and click on it.

3. Enter Google Workspace Admin Login Credentials

Now, enter the admin login credentials of your company’s Google Workspace (G Suite) account.

Note that CloudFuze can only migrate content if it is authorized by an admin user.

4. Click on Allow Google Shared Drive

Click on the Allow button provides account access to CloudFuze.

CloudFuze needs the access to map users, permissions, and data in your company’s Google Workspace account and migrate them to OneDrive for Business.

5. Add OneDrive for Business

Add OneDrive for a Business account to CloudFuze the same way Shared Drives was added earlier. Click on the OneDrive for Business logo in the Business Clouds list.

Note: You need to add Shared Drives and OneDrive for Business accounts listed under business clouds.

6. Enter Microsoft 365 Login Credentials

Your OneDrive for Business login credentials are nothing but the Microsoft 365 admin login credentials. Enter the login information and click on the Next button.

7. Complete Cloud-Adding Process

Click on the Accept button to complete adding OneDrive for Business account to CloudFuze.
Microsoft displays the list of all permissions you will be providing to CloudFuze.

CloudFuze requires these permissions to migrate content. Please note that CloudFuze neither stores your data nor the passwords. Read more about CloudFuze’s security.

8. Verify Whether Clouds are Added

Click on the Clouds icon in the menu on the left. Now, go to the Manage Clouds tab. Shared Drives and OneDrive accounts will be displayed there if they are properly added.

If you find one or even two of them missing, you need to repeat the cloud addition steps mentioned above.

9. Click on Team Migration

Click on the Team Migration button as shown in the image. Clicking on it will not start the process to migrate from Google Shared Drives to OneDrive for Business right away. You still need to complete a few steps before the actual migration begins.

10. Select Source and Destination Accounts

Choose Google Shared Drives as the source account and OneDrive for Business as the destination.

11. Prepare and Upload CSV File

A CSV file with user details and relevant folder paths needs to be created and uploaded to CloudFuze.

Please keep in mind much of the work like this is taken care of by CloudFuze’s migration team as part of managed migration.

12. Auto-Mapping Users

Besides CSV, CloudFuze also supports the Auto-map function that maps and matches users in the source and destination account in a matter of seconds.

13. Select Users that You Want to Migrate

CloudFuze allows you to migrate all the users and data in your Google Workspace account to OneDrive for Business. Or you can select a few to get started.

14. Choose Migration Options

The next step is selecting a few options regarding your migration. Give the migration job a name. Enter any additional emails of your coworkers so they can get the migration updates in their email.
Leave the rest of the parameters to default and click on the Next button.

15. Preview and Click on Start Migration

Check everything on this preview page and click on the Start Migration button.

16. Job Status Changes to In Queue

In-Queue status indicates the CloudFuze is currently mapping users and readying things for the migration. This status may take a while to change if the data size is large.

17. In Progress Status

This particular migration status indicates that the actual file migration process has commenced. This status will change to Completed after all the data is migrated from Google Shared Drives to OneDrive for Business.

You can pause or resume the migration in this phase based on your needs. Besides, you can also cancel the migration altogether.

18. Migration Has Been Completed

Once the migration is completed, the status will change to Processed. You can download the migration as well as the collaboration report once the migration is completed.

Would you prefer to see how CloudFuze works in a live demo? Contact our migration team today to schedule a live demo.

5. Google Shared Drive to OneDrive Migration FAQ

1. How to migrate Google Shared Drive to OneDrive without downtime?

The best way to ensure zero downtime is to use proper migration infrastructure, such as sanity-tested servers. CloudFuze performs migrations of all cloud combinations without any downtime by using enterprise-grade migration environment.

2. How to migrate users and data from Shared Drives to OneDrive locally?

The best way to perform the migration locally is to deploy the migration tool in an on-prem environment (local data center). CloudFuze offers businesses the option to deploy the X-Change migration tool for on-prem environment-based migration.

3. How long does it take to migrate Shared Drive to OneDrive for Business?

The time that is required to complete the migration depends on several key factors, including the number of users and the size of the data to migrate, the depth of the folders, complexity of the features to be migrated, and the API rate limit set by the cloud providers.

4. Is it best to move or copy content from Google Shared Drives to OneDrive?

It is best to copy the entire content as the end-users (employees) must continue working on the source cloud even when the migration is in progress. Copying the content health insurer that the everyday work of the end-users does not get disrupted in the source cloud.

5. How to ensure optimum security during Google Shared Drive to OneDrive migration?

There are several approaches that help ensure optimum migration security. These approaches include accessing the source cloud data via API calls, sanity testing the servers before the migration initiation, and choosing encrypted data transfer processes.