How to Remove a Former employee from Office 365 the Right Way

Depending upon the size of a company, IT admins need to add or delete employee user accounts a few times or frequently. While adding or deleting a user account from Office 365 appears to be an easy task, a lot of things need to be taken care of to ensure that critical data doesn’t go away with the account. Follow the steps below to delete an employee/user account from the Office 365 admin center.

Step 1: Log in to Office 365

Go to office.com and enter your admin login credentials to access the Office 365 admin center.

Step 2: Go to Active Users

Click on the Users tab in the menu and then click one more time on the Active Users tab.

Step 3: Select the User Your Want to Remove

Scroll through the user’s list or search with email or name to select the user you want to remove.

Step 4:  Click on the User

Click on the selected user. You will be able to see the user information in a window. Click on the Delete User link in the window.

Step 5: Remove Licenses

Check the box to remove the license so that you need not to pay for an unassigned license.

Step 6: Remove the Email Alias

Check the box to remove the email alias linked to the user account.

Step 7: Check If You Want to Delete Delegate Permissions

Check this box if you would like to remove delegate permissions linked to the user account.

Step 8: Provide OneDrive Access to Another Employee

This is a key step. You can provide OneDrive access to another existing user. The access remains active for 30 days and the files must be moved to a different account or location.

Step 9: Provide Email Access to Another User

This is also a critical step. Check the box to give another user access to the former employee email and email sending options. Finally, click on the Delete User button.

We hope you found this article on Office 365 helpful.