Migrate Dropbox Business to Google Workspace Completely

Migrating Dropbox Business data to Google Workspace completely involves a lot of parameters where your team must focus on. From choosing the right migration solution to framing a well-informed strategy, the list goes on. And the more the number of users and data size to migrate, the greater the complexity.

Here’s a complete plan of action that you can implement when working on your company’s Dropbox to Google Workspace migration roadmap. The best practices we have recommended here are drawn out of our years of experience in enabling large enterprises, SMBs, and MSPs to migrate securely and successfully.

Demo the Migration Solution You Want to Finalize

When exploring various migration tools, make sure to demo the tool your team decides to use for the project. Most importantly, try to prepare the demo or the Proof Of Concept in ways that it replicates the real-world scenario. The best way to do this is to:

• Prepare a pilot user batch
• Create a sharing structure between the pilot users
• Create a sharing structure with external collaborators
• Add a couple of Dropbox Paper files to root and inner folders
• Create multiple versions with a couple of files
• Embed a couple of links in some files

By creating a realistic scope, your team can get deep insights into the capabilities of the migration tool which helps you prepare better.

At CloudFuze, we offer the industry’s most advanced tool functionalities to make it effortless for your company to migrate Dropbox to Google Workspace. Contact our team to learn how our technology can help your company migrate Dropbox Business to Google Workspace in a comprehensive and secure way.

Prepare the Scope of Work as Per Your Use Case

After finalizing the migration service provider, the next step is to prepare the scope of migration. And when doing this, make sure to align it with your company’s use case. For example, if your company’s use case of migrating from Dropbox to Google Workspace is to simplify the cloud licensing structure, then it might be ideal to move away from Dropbox and other apps/tools integrated to it.

This way, your organization can consolidate licenses into the single pricing structure of Google Workspace. Also, make sure to explore and test these functionalities of the migration tool to be able to plan the scope of work properly:

• Replication of sharing permissions
• Preservation of links and timestamps
• Migration of file versions
• Conversion of Dropbox Paper into Google-supported formats

Prioritize Combination Segregation

Another area that shouldn’t be an oversight during the migration planning process is segregation of the cloud combinations. The ideal way to do this is to treat Dropbox to Google Drive migration and Dropbox to Google Shared Drives migration as separate entities.

Taking this approach can enable your IT team to streamline the process of migrating individual and unshared Dropbox data to Google Drive and shared data (Dropbox team) to Google Shared Drives.

Validate Painstakingly

No business can overlook the importance of properly validating the migrated user accounts and data. Make sure to plan out a schedule to check the migration reports as and when they are sent to your team by the migration vendor.

For example, we at CloudFuze, offer daily summary reports, detailed data reports, and user migration summary reports. Your team can review these migration reports validate every aspect of the migration job, whether it is one-time or a delta migration.