Switch to SharePoint Online from Box Like LARGE COMPANIES

When it comes to making a switch to SharePoint Online from Box, the best strategies you can implement are the ones used by large companies and enterprises. This is especially true if your company has a lot of data and users to migrate.

In this post, we have shared insights on the advanced strategies our large enterprise customers have used to make their Box to SharePoint migration secure and successful.

1. Planning a POC Before the Actual Migration

A proof of concept (POC) of a migration tool that validates its real-world migration capabilities is a must when exploring your tool options and choosing one.

During the tool discovery stages, discuss thoroughly with the migration vendor and schedule a demo or POC where you can test the tool’s capabilities based on your migration needs.

Similar to what large companies do, you can test these key capabilities of the tool in the POC:

• Capability to migrate a high volume of data
• Capability to preserve intricate sharing permissions
• Capability to preserve hyperlinks
• Version history and timestamps preservation

Also, test the tool’s capability to migrate different types of Box files to SharePoint, such as Box Notes.

2. Creating Mapping Paths to Specific SharePoint Sites

Another strategic approach large companies often implement is to create user mapping paths to specific sites in SharePoint Online.

When planning to migrate shared data from Box storage, mapping them to the relevant libraries (SharePoint sites) helps maintain workflow continuity post-migration.

Here’s an example of mapping a user from the source cloud (Box) to a specific path in the target cloud (SharePoint Online).

3. Using Dedicated Servers for Optimal Performance

Apart from the quality of the code the migration tool is built upon, the configuration and type of servers also largely determine the overall Box to SharePoint migration performance.

Therefore, make sure to use dedicated servers with powerful hardware configurations, just like the way large companies do.

Using dedicated servers helps maintain a consistent throughput during migration while eliminating the security risk of external threats.

4. Batch-Wise Migration Initiation and Validation

Large-sized companies usually have a high volume of users to migrate. And the more the number of users and data size to migrate, the higher the risk of downtime and API rate limiting risks.

The solution for this is to divide the total number of users into multiple batches after creating their CSV mapping. Then perform one-time and delta migration and validation of each batch as and when they get migrated.

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Frequently Asked Questions

1. How to switch to SharePoint Online from Box?

You can make the switch from Box to SharePoint Online seamless and secure for your company by using a proven cloud migration tool like CloudFuze X-Change.

2. How to migrate Box Notes to SharePoint Online?

The best way to migrate Box Notes files to SharePoint Online is to use an advanced cloud migration tool like CloudFuze X-Change that supports complete migration of Box Notes and automatic format conversion to Microsoft-supported formats.

3. How to migrate large data from Box to SharePoint without downtime?

CloudFuze’s enterprise-grade Box to SharePoint migration tool is one of the best options to migrate 100s of TBs and PBs of files and folders while preserving permissions, timestamps, hyperlinks, versions, external shares, and more.