Introduction

Teams to Teams migration can seem straightforward, considering that both the source and destination clouds are the same. However, it is important to have a proper migration plan to move all the users and transfer their chats and history in an accurate and secure way.

This guide covers everything you need to know about migrating from one Microsoft Teams to another. Explore all the sections of this guide to gain clarity on all stages of the migration process.

You can also get started by watching this Teams to Teams migration video:

Why Do Businesses Migrate from Teams to Teams?

In most cases, businesses migrate Teams to Teams as part of migrating from one Microsoft 365 Tenant to another. The need to move from one Microsoft 365 Tenant to another can be related to use cases such as mergers, acquisitions, or other types of organizational restructuring.

Benefits of Teams to Teams Migration

By performing a Microsoft Teams to Microsoft Teams migration in a strategic way, businesses can bring all the users and their chats and metadata to the target Teams in ways that align with their use case and overall goals.

Potential Challenges and Solutions

Migrating a high volume of user accounts and chat messages is one of the biggest challenges of migrating from Teams to Teams. Businesses must ensure that the transfer streams and throughput do not break or come to a halt during the migration process. And doing this is only possible with an enterprise-grade migration tool.

Other challenges of Teams to Teams migration include:

• Preservation of chat history
• Preservation of chat metadata
• Migration of direct messages

The ideal solution to tackle these challenges is to use a high-performance and secure migration tool, such as our Microsoft Teams migration tool.

Planning Microsoft Teams to Microsoft Teams Migration

A proper plan sets the foundation for a successful Teams to Teams migration of any scale and complexity. We recommend planning the migration with a careful approach to ensure your team does not overlook any area. Here is the planning process to follow:

1. Pre-Migration Analysis

The best way to start the planning process is to perform an in-depth pre-migration analysis of the current Microsoft Teams environment. From the analysis, your team can gain several insights, such as the total number of active users present, the total number of active channels that the users use regularly, the grand total of the chat messages of each user, and more.

With these insights, your team can be better equipped to prepare a well-informed scope of work that does not risk your company overspending on migrating unnecessary items.

2. Preparing the Scope of Work

After your team has analyzed the source Teams environment, the next step is to prepare the scope of migration. Here are the action items to add to the scope of work:

• Total number of chat messages to migrate
• Total number of user accounts to transfer
• Preservation of chat history and metadata
• Delta migration

3. Choosing a Teams to Teams Migration Tool

The success of the Microsoft Teams to Microsoft Teams migration depends a lot on the tool you plan to you. When exploring Teams to Teams migration tools online, your team must consider several factors, such as:

• The performance of the tool
• Capabilities for chat history and metadata migration
• Enterprise-grade security
• Encryption during migration
• Delta migration capabilities

At CloudFuze, we offer an industry-leading Teams to Teams migration solution with unmatched performance, security, and scalability. With our tool, you can ensure 100% replication of the source Teams in the destination Teams without causing user impact or breaking hyperlinks. Connect with us to learn more about our tool’s capabilities.

Preparing for the Migration

Before starting the actual migration process, it is important to be prepared with all the pre-requisites. Proper pre-migration preparation will help you make sure that your team does not have to face any unanticipated challenges during the migration.

1. User Mapping

One of the most important pre-migration preparation tasks to focus on is mapping the user accounts from the source to the destination Teams. The best way to create the user mapping is through the CSV mapping method. You can also choose the auto-mapping option of our tool to simplify the mapping process.

2. Admin Login Credentials

Next, be ready with the login credentials of the admins of both Teams accounts for the cloud adding and authentication process. Since both the source and destination clouds are Microsoft Teams, you will need to use Microsoft Global Admin’s login details.

3. Data Backup

It’s a good practice to create a backup the data of the source Teams before starting the migration process. By creating an extra backup, you can ensure an additional layer of safety.

Teams to Teams Migration Steps

Check out all the steps of migrating Teams to Teams using our migration tool. Understand the entire process we have laid out below:

Step 1: Log Into CloudFuze

The first step is to log into our migration webapp. Create an account here.

Step 2: Add the Source Teams Cloud

Visit our webapp’s dashboard and navigate to the Business Clouds section. There, select the Teams Cloud and click on “Add Cloud.” In the login pop-up, enter the Microsoft 365 global admin’s login details.

Step 3: Add the Destination Teams Cloud

Similarly, add the destination Teams cloud by clicking on “Add Cloud.” Enter the global admin’s login details on the pop-up window.

Step 4: Confirm the Addition of Both Clouds

Navigate to the Manage Clouds tab and check and ensure both clouds are added properly.

Step 5: Configure the Source and Destination Clouds

Open the Messages Migration dashboard. There, select the source and destination of Microsoft Teams.

Step 6: Generate the Pre-Migration Summary

Run the pre-migration and let our tool generate a detailed pre-migration summary. With this report, your team can be sure of the number of users, channels, direct messages, and total chat messages to migrate.

Step 7: Map the Users

Next, map the user accounts. You can either use the CSV mapping or auto-mapping method.

Step 8: Choose the Channels to Migrate

In the Channels migration stage, choose the Teams/Channels to migrate to the destination Microsoft Teams. First, choose the public teams to migrate.

Switch to the Private Teams tab and choose the private teams to migrate.

Step 9: Choose the Direct Messages to Migrate

Lastly, choose the direct message pairs between users to migrate to the destination Microsoft Teams.

Step 10: Start the Migration Process

After selecting all the parameters, click on “Start Migration” to start the migration process.

Step 11: Monitor the Migration Process

Upon starting the migration, you will be redirected to the Reports page. Check the status of the ongoing migration and monitor its progress.

Post-Migration Activities

After the one-time migration process gets completed, your team must perform several important post-migration tasks to wrap up the project in a proper way.

1. Delta Migration

Incremental changes build up at the source Microsoft Teams when the users continue to work on it during the one-time migration. To transfer all the incremental changes, your team must perform an extensive delta migration.

2. Migration Validation

Validate the one-time and delta migration by thoroughly checking the migration reports. Perform the validation by checking KPIs, such as the number of messages migrated, the total number of users migrated, the time taken for each batch, and more.

3. Post-Migration Integration

Ensuring proper post-migration integration of the migrated data is equally important. Make sure that the users can access their chat history in the destination Teams. Also, replicate the integrations that were previously available in the source Teams environment.

4. User Onboarding and Go-Live

Migrating from one Microsoft Teams to another may not require user training for onboarding as the end users are already familiar with using Teams and its features. After the onboarding, your team can make the new Teams environment live across the organization.

Conclusion

If you align with the strategies and steps we have shared in this Teams to Teams migration guide, feel free to implement them in your company’s migration plan. Our team can also help you in strategizing the entire migration.

With us as your migration partner, you can perform the Teams to Teams migration securely and swiftly without disrupting the end users.

Contact us for a free and no-obligation demo or POC.