Transfer Box Data to OneDrive With An ROI-Focused Approach

There are several aspects to strategizing an ROI-focused migration, including optimizing the overall scope of work, setting the right expectations, and measuring the expected ROI for the first and subsequent years.

In this post, we have shared several approaches to plan and perform an ROI-focused Box data migration to OneDrive.

1. Perform Source Data Audit and Cleansing

Before you initiate the transfer of Box data to OneDrive, conduct a thorough analys of the Box environment and understand the overall content structure. The analysis can help you team derive insights into segregating the data to migrate and the obselete data to skip.

With this approach, your team can prepare the scope of work (SOW) for the migration project in a lightweight way. And the more lightweight the SOW, the more room for optimizing migration spend.

2. Use a Migration Tool Without Annual License Commitments

For small to medium-sized migration requirements, annual commitment to the migration tool license can be overkill. If this is true for your organization, make sure to choose a migration tool like CloudFuze that does not have annual license commitments. Your team can use CloudFuze X-Change with a customized license plan as per your organization’s migrations and make way for a better ROI.

3. Migrate in Batches To Avoid Downtime

Downtime during migration can be costly and make it challenging to get good returns from the migration spend. Rather than moving the entire data in a single go, it is best to plan and execute the migration in several batches of user accounts and data.

This approach helps keep the number of API calls in check and, therefore, keeps the risk of API throttling at bay, which, otherwise, can lead to downtime and, eventually, migration disruption.

4. Leverage Managed Migration

In many cases, having dependencies on the internal IT team for the entire migration project is not the best approach. This is especially true for businesses with high-volume migration needs planning to use the in-house IT team that does not have prior migration experience/expertise.

It is, therefore, best to go for a managed migration service (white glove service) from which your company can leverage industry-leading migration expertise aligned with ROI-focused approaches. Also, opting for a managed migration service can equip your organization with robust preparedness for unforeseen roadblocks.

5. Prioritize End-User Training

The sooner your users get accustomed to the target cloud, the quicker and more seamless the business continuity will be. Any gaps or apprehensions in navigating OneDrive and other apps of the Microsoft 365 cloud suite can delay the user adoption journey. This can, in turn, act as roadblocks to daily operations and impact business continuity.

Invest in comprehensive training for your organization’s end-users to help them get familiarized with the new cloud and its features. Empowered users mean fewer business disruptions, which, in turn, translates to a complete ROI.