What Is OneDrive for Business? Features, Benefits & Overview

OneDrive for Business is a cloud storage and collaboration platform for businesses. You can store, share, and manage files securely and collaborate with team members. It’s part of the Microsoft 365 suite and integrates with many apps to boost productivity and workflow in your business.

According to Microsoft 365, more than 85% of Fortune 500 companies use OneDrive for Business. So, let’s get started to know what OneDrive for Business is, its features, benefits, & pricing.

Features of OneDrive for Business

1. Cloud Storage:

OneDrive for Business has plenty of storage, 1 TB per user, and can be increased to 5 TB depending on the plan. You can store large amounts of data in the cloud.

2. Advanced Collaboration Tools:

You can co-author documents in real time using Microsoft Office apps like Word, Excel, and PowerPoint. This feature helps team collaboration where multiple users can edit documents at the same time.

3. File Sharing and Permissions:

OneDrive has granular control over file sharing. You can set permissions, share with external partners, and even set expiration dates for shared links so that sensitive information is secure.

4. Integration with Microsoft 365:

Integrates with other Microsoft 365 apps like Word, Excel, PowerPoint, SharePoint, and Teams so you can share files directly from these apps and boost overall workflow.

5. Data Security and Compliance:

OneDrive for Business has advanced security features like encryption, compliance, and security policies to protect business data.

6. Version History:

The platform keeps a version history of documents so you can track changes and restore previous versions when needed.

7. Intelligent File Management:

Advanced search and sync of known folders (like Documents and Pictures) so you can find and manage your files easily.

8. File Upload Limit:

You can upload files up to 100 GB in size.

9. Mobile Access:

OneDrive mobile app allows you to create, view, edit and share files on the go. Perfect for employees who need to access files while traveling or working remotely.

10. Offline Access:

Users can access and edit files offline, and their changes will automatically sync the next time they connect to the internet.

Due to all these compelling features, many businesses are migrating to OneDrive. With our specialized OneDrive migration tool, we help SMBs and large-scale companies to migrate smoothly and securely.

Benefits of OneDrive for Business

1. Convenience and Availability:

Access your files from any device with an internet connection, anywhere, in the office or remotely. This is for the modern workforce.

2. Collaboration:

Co-author documents in real-time to improve teamwork and communication within your organization and increase productivity.

3. Scalable:

OneDrive for Business grows with your business, with more users and more storage, as per your needs.

4. Centralized Data Management:

Provides a centralized location for storing files, making it simple for teams to organize and access shared resources efficiently.

5. Robust Security Features:

DLP, advanced threat protection and compliance tools to protect your data from breaches and compliance.

Collaboration Made Easy: Internal and External Sharing

Collaboration is at the heart of OneDrive for Business. Whether you’re working inside the organization or with external parties, file sharing is secure and easy.
Here’s how it works:

• Shareable links: Customize permissions for shared links.
• Shared libraries: Store documents in libraries that are accessible across Teams and SharePoint.
• Link expiration: Limit external access to files for a set period.
• Information barriers: Restrict data sharing to specific security groups to comply with internal policies.

OneDrive for Business Pricing Plans

OneDrive for Business is included in Microsoft 365 plans. It has multiple pricing tiers with pricing starting from $5 per user per month for basic plans. For enterprises, the value is not just in storage but in productivity, security and integration with other Microsoft 365 tools.

OneDrive for Business has multiple plans:

• OneDrive for business (Plan 1): $5 per user/month.
• Microsoft 365 Business Basic: $6 per user/month.
• Microsoft 365 Business Standard: $12.50 per user/month.

Note: The pricing plans mentioned here are as of January 2025 data. Please check the Microsoft OneDrive pricing page for latest pricing.

Should You Invest in OneDrive for Business?

So, the big question is: Is OneDrive for Business right for your organization? If you want a tool that helps with collaboration, simplifies file management, and integrates with what you already have, the answer is yes.

When you adopt OneDrive for Business, you’re not just getting access to secure cloud storage; you’re enabling your team to work smarter, stay connected, and keep data secure. In a world where remote work and digital transformation are the norm, it’s a no-brainer for any forward-thinking business.

Business File Storage Solutions of the Future

As businesses move to the cloud for file storage and collaboration, OneDrive for Business is a tool that combines robust features with seamless integration into the Microsoft 365 ecosystem. It’s all about security, accessibility, and collaboration for the future of business file storage solutions.

Get Started with OneDrive for Business

Organizations looking to migrate to OneDrive for Business or upgrade their existing setup can use our OneDrive migration tool to make the process smooth, and data integrity is maintained throughout.

Don’t wait. Start leveraging the power of OneDrive for Business today and watch your team thrive. Let’s connect now!